March 8 WEEKLY UPDATE: Town Halls, Meetings and Money.

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March 8 WEEKLY UPDATE: Town Halls, Meetings and Money.

This was a pretty slow week, so this update shouldn’t be too strenuous a read. Things are picking up pace next week as our lunchtime Meet the Team series kicks off.

Fond Farewells:
On Thursday evening, we celebrated President Pericles Lewis’ last Town Hall during his term here at Yale NUS College. President Lewis has, over the past four years and before, contributed a lot to the foundation and growth of this college. His efforts have shaped the college into what it is today. Our thanks go out to him, and everyone who attended.

Upcoming:
Party with the President and Berries with Bridges: Cendana anteroom, 12-1pm, Thursday 16 March.

Meeting Minutes:
Judiciary Report: Has been released.
Student Orgs: Budget allocation is continuing.
Constitution amendment: Has passed. This amendment primarily a) changes the Director of Budget to Director of Finance; b) decreases the amount of reports released by the Director; c) creates a Finance Committee to help the Director manage budgeting, resolutions, reports and advice, which must give approval to any use of government resource.

Again, find more detail in the minutes.

 

All the best,

Hebe Hilhorst

Yale-NUS Student Council | Director of External Communication

 

Quote of the Week –

“Good Luck.”
– President Lewis

March 1 WEEKLY UPDATE: Meet the Team, eat good food and get help with health.

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March 1 WEEKLY UPDATE: Meet the Team, eat good food and get help with health.

 

Meeting Minutes:
Media training: As media interest in the past Town Hall has shown, Student Government members are more likely to be approached by reporters. As such, we’ve arranged for a media training session with PA.
Email unsubscribe: You can now unsubscribe from these emails through NUS groups – we’re ‘YNC StuCo WU’. People can subscribe the same way.

Again, find more detail in the minutes.

 

Recent Successes:
Green and Healthy Lunches: Thanks to the warm reception and yummy food, these are expanding to every Monday in Elm, Wednesday in Cendana and Friday in Saga. Enjoy your delicious, ethical bread.
Added variety: Non-Halal food will be served outside the serveries on Thursday lunches, starting from next week. The normal Halal menu will still be served inside the hall!
Summer storage options: Student Council is organizing bulk summer storage, which will be much cheaper and more convenient that students could get individually.

 

Upcoming:
Healthcare Listening session: Insurance is important. Not all the time, but when it is, it’s really important. If you want to be prepared in the event of potential catastrophe, we encourage you to come along to the Cendana anteroom on 8 March, 12-1pm to learn what your healthcare options are here at YNC. This will cover sexual and preexisting conditions (but does your insurance?).
RCA application deadline: 8 March. For more information, see the minutes.
Academics and CIPE survey: Please be sure to fill this out when it’s released next week! Everyone’s had a moment when they’ve left class burbling with excitement over how great your prof is, or in an exhausted slump from too many readings. Academics, for many students, is the biggest part of their college experience. This is your chance to make it that little bit better.
Meet the Team: At the last Town Hall, a lot of students expressed interest in having more avenues of communication with administration. To meet that demand, we’re holding a series of open lunches with senior admin. Everyone who requested this is strongly encouraged to attend; ask any pressing questions, express concerns or appreciation, or just get to know the people who run your college. There will be food!

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

party w pericles

 

Information:
Medical absences: If you need to miss a class due to a physical illness, a VR note will suffice without an MC. To get a VR note, contact your RC VR in person or via email to explain the situation, and request they send an email to your profs excusing you.

 

All the best,
Hebe Hilhorst
Yale-NUS Student Council | Director of External Communication

 

Quote of the Week –
“Remember – legitimacy, credibility, face. Nothing tooooooo strange.”
– Saza

Feb 15 WEEKLY UPDATE: The Event Booking Policy, Town Halls and Insurance.

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Feb 15 WEEKLY UPDATE: The Event Booking Policy, Town Halls and Insurance.

The Events Booking Policy has been successfully revised; details below. Student Orgs deadline is 28th Feb to update your budget; please contact Anandita or Scott if you have any questions. The Gym has been updated. For more information and updates, continue reading!

 

Meeting Minutes:
Sem 2 Statement of Intent: Our Statement of Intent has been updated and can be found here.
Swearing-in: Matthew and Clin are now sworn in as our Co-Directors of Academics.
Finance Committee: A proposal to amend the constitution failed.

Again, find more detail in the minutes.

 

Events Booking Policy Updates:
This has undergone significant revisions which have resolved the vast majority of student concerns. Thank you very much to President Lewis and DOS for their full support and collaboration, it was dearly appreciated. These updates mean that the new policy is not going to cause any difference in the process for internal student events. Changes to the policy include:

  • The “large spaces” category has been removed. You may book all spaces as before, by emailing the relevant staff to check for availability, provided your event does not fall under the other categories (such as significant ERT/infra resources or guests staying on campus).
  • Explicit acknowledgement that all student events are exempt from the restriction on events requiring Public Order Act & Public Meetings and Entertainments Acts permits.
  • Individuals can book all spaces just as student organisations can.
  • Explicit acknowledgement that informal gatherings of students are permitted in all spaces on campus at any time.
  • A student representative will be added to the Events Committee, and will attend all meetings, but not vote. The Student Government will appoint this representative.
  • The requirement for DOS in-principle approval in the previous policy document has been removed. This is now solely advisory. Student orgs submitting Event Committee forms need only in-principle approval from their advisor.

 

Recent Successes:
Gym hours: Extended to 2am effective Wed 15 Feb. This is a semester trial; students who use the gym between these hours are requested to fill in a logbook to statistically validate this trial, or it may not continue.
Weighing scale: They gym now includes an expensive new quality scale; students are encouraged to please treat it well, or it may break.
Storage spaces: There is no longer on-campus storage over holidays. Student Gov has worked out a bulk discount with Starship, so that students can get summer storage at half the price available individually. This includes boxes, collection and delivery.
YNCyclopaedia: The website is currently up and running, collecting academic resources and documenting social history. Access everything about Yale-NUS you want to know here. To log in, go to  link is yncylopedia.commons.yale-nus.edu.sg. To log in, go to commons.yale-nus.edu.sg first. Password to access all articles is: kingfishersbest

 

Ongoing:
Student Orgs: Meetings with student orgs are going well, thank you to everyone for your engagement! Travel funding will be handled by DOS.
CIPE: The Student Council is continuing to try and engage with CIPE, which we hope will end with a survey soon.

 

Upcoming:
Healthcare and Insurance session: 8th March; Cendana Anteroom; 11am-12. Our insurance can
Waffle machines: Will come out as soon as the power plugs can be set up.
Casual convos with admin: Student Council will be facilitating open snacktimes with senior admin – Party with Pericles, Brunch with Bridges, Tea with Tan Tai Yong.
Heath & Wellness Week: 6-11 March 2017. Neck, Shoulder & Back Massage and Manicure workshops by Singapore Spa Institute are now opened for registration. Limited seats on first come first serve basis with penalty for no show. Attendees are required to serve an hour of massage or manicure post workshop during the 11th March Saturday Carnival.

 

Information:

Wellness: Our contract with SACAC is expiring. Wellness is now setting up a new system of specialized referral system, to be rolled out later this semester. Students will continue to receive free counselling sessions from Wellness, CPS, and from the list of community services listed on our website. Students currently seeing SACAC have until the end of this semester to continue with their 8 sessions.

Utown events: Students can find a list of upcoming utown events here, which is intended to be especially useful to Saga people.

DOS staff reshuffle: Email athletics@yale-nus.edu.sg for anything to do with athletics; a recent staff reshuffle means that normal point-people may be unavailable.

PA Event Approval: A clarification has also been issued by the administration that Public Affairs may not limit or place restrictions on any student events. Any opinions given by Public Affairs are advice only.

 

The Student Council members were all elated to wake up on Wednesday morning to a bag of thank-you cookies at our doors. It was one of those moments which just make all the hard work worthwhile, so we want to say you’re welcome, and thank you! That seriously made my day.

 

All the best,

Hebe Hilhorst

Yale-NUS Student Council | Director of External Communication

 

Quote of the Week –

“What’s a nice holy book to be sworn in on? I have no preference.”

– Clin

Feb 1 WEEKLY UPDATE: The Event Booking Policy, Town Halls and Insurance.

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Feb 1 WEEKLY UPDATE: The Event Booking Policy, Town Halls and Insurance.

These past few days have been among the most hectic of my time in the Student Council, as we, and the college, have reacted to the recent release of the new Event Booking Policy. That will be covered further down in the email. Other large projects at the moment include the Honour Code and Election Reform, and we’re having a Town Hall on these subjects in LT1, 8pm Wed 8 Feb.

 

Meeting Minutes:

Student Services: Are a very helpful and responsive resource center for students, who are happy to provide crucial advice and directions, be they physical or virtual. Check out their website or email at studenthelp@yale-nus.edu.sg.
New Event Booking Policy: We found out about this new policy at the meeting, and discussion around it promptly consumed much of our time. We publicized it the next morning and are currently in discussions with DOS to clarify points on both sides. Please read more about this towards the end of this update.
Office Hours: All students are encouraged to approach your lovely government representatives during the Wednesday lunchtime open hours. We want to hear from you!

Again, find more detail in the minutes

 

Project Updates:

Healthcare and Insurance: Insurance listening session is on 1 March, 12-1pm, Cendana Anteroom.
Town Hall: A Town Hall on the proposed Honour Code, Election Reform, and any other questions students have about subjects of interest will be held on Wednesday 8 Feb, 8-9pm, LT1.
Committee for Election Reform: Will be trying to make it more difficult to enter government.
RFP Claims: We’re meeting with administration to try and move this system online.
Sexual Culture: We are looking for avenues to make improvements in the culture surrounding sexual health services, consent and assault at Yale-NUS.
Absence Policies: Yale-NUS currently lacks universal policy for absences due to cultural holidays, which we’re trying to change.

New Event Bookings:

By now, everyone has likely heard of this new school policy. A summary is provided below, or you can read the full thing.

The document is intended as a top-down approach to concerns about the allocation of limited resources. It’s intended primarily as a method to regulate external use of Yale-NUS spaces. We are currently in discussions with the Dean of Students to try and minimize the impact on student events and student orgs. We’re working hard to ensure student opinion is represented on this important issue and have submitted a series of questions to the DOS. Their answers will be released over the upcoming week. If you have any questions, comments or concerns you can feedback to the DOS or reach us on our feedback form.

SUMMARY:

Any attempt to book more than two classrooms, or any larger area, now needs to be submitted two months in advance for unanimous approval as ‘desirable’ under strict conditions by a committee formed of managerial college staff. This applies retrospectively to bookings made before the formation of the committee if the event takes place after today.

External parties who want to use Yale-NUS facilities must pay usage fees of up to $300 per hour. HOWEVER, these fees are waived for events entirely managed, executed, and directed by Yale-NUS students. It is unclear whether events which are co-presented with external organisations, or receiving funding from outside the College, are included under this exemption.

This is a clear shift from our previous open policy, where events needed to be booked in advance but did not require approval. Rooms will still need to be separately booked.

Students must first gain approval from DOS before seeking approval from the larger committee. All committee members must agree with the final decision, or it will be deferred to the senior leadership team. Rejections may be given without explanation, as may revocations. This applies to any student event that:

  • Uses the TCT, PH, MPH, BlackBox, LT1, courtyard, dining hall or more than two classrooms,
  • Was not proposed within Yale-NUS,
  • Requires more coordination than booking a space and ordering food,
  • Takes more than one day,
  • Involves visitors staying in student suites.

Applications must satisfy the following requirements:

  • Any Student Org must have approval of the organisation advisor and the Dean of Students Campus Life staff.
  • Any external applicants must have a Yale-NUS department, staff or faculty member to act as host.
  • Any attempt to use a performance space (Performance Hall, Black Box, Dance Studio, Art Studio) of a Fabrication Studio must have approval from the Arts Space Council.
  • All events must pay for use of student suites, audio visual support and other event vendors (see annex A of the document for prices).

 

All the best,

Hebe Hilhorst
Yale-NUS Student Council | Director of External Communication

 

Quote of the Week –
“This is literally the best thing to ever happen to our social media presence.”
– Me